A.A. & BBS Group Updates and Announcements
| OIAA_November-Convention.docx |
BBS Business Meeting Agenda October 2025
CALL TO Order:
Our Chairperson Al will open the meeting with a prayer of his choice.
Trusted Servant Reports:
Secretary (laura): Approval of minutes from 24 SEP 2025 meeting as mailed.
Treasurer (Todd):
Service Coordinator (Leroy):
Coin Administrator (Barbara):
OIAA Inter Group Representative (Kathy):
Webmaster (Bill):
OLD BUSINESS:
The purpose of this proposal is to move our regular BBS business meeting schedule from every month to every other month, beginning with this month July 2025. That said, the next BBS business meeting would be held on the last Wednesday of September 2025 followed by Nov 2025, Jan 2026, Mar 2026 and so forth. Kathy. Second: Jackie
Discussion followed:
Generally, people favored this proposal, but it was agreed that this should not start until after the September elections. The information on the trusted servant elected positions, requirements etc. need to go out well ahead of the elections. The new elected trusted servants should be involved in the voting on this proposal. Kathy made a motion to table this until after the September meeting. Motion to table was approved. This proposal will be carried forward under old business until the new elected servants are in place.
New Business:
Proposal #1
I propose that we abandon the count-down clock as our timer. I would like to reintroduce the sign that flashes on the screen to finish your share.
The reasoning behind this is that it is difficult to see on the screen and persons continue talking for many minutes after it runs out. It is not really fair to members of the group who do abide by the time limit.
I do realize that there are times when someone is in distress and the timekeeper needs to make a judgement call to wait on the end timer. This is something that needs to be shared in training for the position. Linda
Proposal #2
Return to 30-second long gratitudes for those who raise their hand. This would change the Gratitudes section of our meeting, as it was when this group started.
Change the gratitude section on the script to read:
At this time, we invite you to raise your hand and take 30 seconds to tell us what you are grateful for or you can remain silent and focus on something you're grateful for today. Bill E.
Election of trusted servants:
Chair
Secretary
Treasurer
Service Coordinator
Coin Administrator
OIAA Intergroup Representative
Webmaaster
Adjournment
CALL TO Order:
Our Chairperson Al will open the meeting with a prayer of his choice.
Trusted Servant Reports:
Secretary (laura): Approval of minutes from 24 SEP 2025 meeting as mailed.
Treasurer (Todd):
Service Coordinator (Leroy):
Coin Administrator (Barbara):
OIAA Inter Group Representative (Kathy):
Webmaster (Bill):
OLD BUSINESS:
The purpose of this proposal is to move our regular BBS business meeting schedule from every month to every other month, beginning with this month July 2025. That said, the next BBS business meeting would be held on the last Wednesday of September 2025 followed by Nov 2025, Jan 2026, Mar 2026 and so forth. Kathy. Second: Jackie
Discussion followed:
Generally, people favored this proposal, but it was agreed that this should not start until after the September elections. The information on the trusted servant elected positions, requirements etc. need to go out well ahead of the elections. The new elected trusted servants should be involved in the voting on this proposal. Kathy made a motion to table this until after the September meeting. Motion to table was approved. This proposal will be carried forward under old business until the new elected servants are in place.
New Business:
Proposal #1
I propose that we abandon the count-down clock as our timer. I would like to reintroduce the sign that flashes on the screen to finish your share.
The reasoning behind this is that it is difficult to see on the screen and persons continue talking for many minutes after it runs out. It is not really fair to members of the group who do abide by the time limit.
I do realize that there are times when someone is in distress and the timekeeper needs to make a judgement call to wait on the end timer. This is something that needs to be shared in training for the position. Linda
Proposal #2
Return to 30-second long gratitudes for those who raise their hand. This would change the Gratitudes section of our meeting, as it was when this group started.
Change the gratitude section on the script to read:
At this time, we invite you to raise your hand and take 30 seconds to tell us what you are grateful for or you can remain silent and focus on something you're grateful for today. Bill E.
Election of trusted servants:
Chair
Secretary
Treasurer
Service Coordinator
Coin Administrator
OIAA Intergroup Representative
Webmaaster
Adjournment
BBS Business Meeting Minutes March 26, 2025
The meeting was called to order at 8:05 pm Eastern by our chairperson Al. He reminded us to use the raise hand feature and that the person who has the floor-has the floor. There should be no cross-talk.
Trusted Servant Reports:
Secretary:
Laura made a motion to approve the February meeting minutes as mailed. Second by Stormy. Motion passed. Laura reported we had 25 attendance verifications since the last meeting and 3 new members.Motion to approve the secretary report: Leroy. Second by Linda. Report approved.
Treasurer:
Todd shared that we have had an increase in funds coming in. This allows us to pay our bills and give larger amounts to the General Service Office and OIAA. We maintain our $700.00 reserve. The Treasurer's report is attached. Motion to approve report: Kathy Second: Karen Report approved.
Coin Administrator:
Barbara reported that she has some requests pending additional information from the requestor.
She mentioned that we have an abundance of some coins - 1, 2, 3,6, month and 1 year. She suggested we discuss at the next meeting possibly selling back some of the excess coins to her local intergroup.
Motion to approve the report: Linda. Second: Bill Report approved.
OIAA Intergroup Representative:
Kathy attended the March quarterly assembly. Online virtual international convention Nov 14-16. Theme is unity at home and around the world. Summer convention in Vancouver. Information posted and online, details in episode 9, season 1 podcast. The group has agreed to be more transparent with the financial picture. Motion to approve the report: Rachel Second: Linda. Report approved.
Web-Master:
Bill posted the OIAA, Treasurer Report, Minutes, Agenda and Grace's memorial service information. He fixed the broken links on the drive pages and website.
He removed twice-copied section of the Thursday script. He removed disciplinary files from the drive. Our code of conduct is that if something is broken you fix it. Al shared that he removed 2 step authentication for sign on.
Bill also removed names from the chat host guide - the positions will be posted, copy the positions to the chat and then fill in the names for that night. If anyone accidentally removes any section from the chat text hit undo and it will come back. If you cannot undo it, notify Bill as soon as possible so he can correct. Motion to approve report: Barb & Leroy Second Lauren-Marie. Report approved.
Service Coordinator:
Leroy reported that the rosters are filling quickly. We filled the remaining chair openings for June. Motion to approve: Linda Second: Rachel Report approved.
New Business:
Proposal #1 Prior to reading the announcement it was brought up that this proposal was not actually a proposal. It was communication shared to and amongst the trusted servants. It was clarified that a proposal is only a proposal if it is officially submitted to the secretary via email as a proposal prior to midnight of the Friday immediately preceding the business meeting. It was also noted that scripts should not be changed without formal proposal and vote at business meeting. We need to keep our rules and stick to them.
Proposal #2 Proposal is: Script Change: timer - listen for small beep and watch the screen of the person who is timer that day.Leroy There was a great deal of discussion around this amendment including that people in a service position for the meeting have their name and position posted, Barb made a motion that the position be listed first and then the name. Rachel said this is not connected and should be a separate proposal. Lauren-Marie agreed. No second.
Linda proposed an amendment to Leroy's proposal: Change the script to read "watch the timekeeper's screen & at the end of your time you will hear a beep". This does not mean that you need to abruptly end your share; just please wrap it up so that the next person can share.
Second: Leroy A formal poll was used for voting. 100% of 91% of attendees in favor. Proposal approved as amended.
Proposal#3 The purpose of this proposal is to request that Leroy M, our BBS Service Co-ordinator who graciously opens up the meeting room daily as part of his service to the group, also open up one Break-Out Room at that time. This room will be an additional Fellowship room for members to gather in, separate from the main room, before or after the meeting. This is to include newcomers who may have questions or want to talk in a smaller setting. Your consideration is appreciated. Kathy G
There was discussion around this re: would this room be open during the meeting. Kathy amended the proposal to say that the fellowship room will be closed during the meeting. Second: Karen Amended. proposal discussion : would it be a parking lot? what is the purpose - Al said this is not relevant to the proposal. We already have breakout rooms - explanation that to go to these you have to leave the meeting and log into the breakout room, with this new fellowship room you would not have to do that. A formal poll was used for voting. 80% yes 10% no 10% abstain. The motion was approved as amended.
Additional discussions: If Leroy is not present to open the fellowship room one of the tech hosts will do so. Re: timer and the "beep" Leroy will include in the training that the timer should use the beep sound and not any of the annoying music. This will also be added to the written instructions for the timer.
New Business:
Rachel had submitted a proposal that was left of the agenda in error. She graciously agreed to have it added to next months agenda.
Al closed the meeting with a moment of silence followed by the we version of the Serenity Prayer.
The meeting was adjourned at 9:30 PM Eastern.
Respectfully submitted,
laura P, Secretary
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The meeting was called to order at 8:05 pm Eastern by our chairperson Al. He reminded us to use the raise hand feature and that the person who has the floor-has the floor. There should be no cross-talk.
Trusted Servant Reports:
Secretary:
Laura made a motion to approve the February meeting minutes as mailed. Second by Stormy. Motion passed. Laura reported we had 25 attendance verifications since the last meeting and 3 new members.Motion to approve the secretary report: Leroy. Second by Linda. Report approved.
Treasurer:
Todd shared that we have had an increase in funds coming in. This allows us to pay our bills and give larger amounts to the General Service Office and OIAA. We maintain our $700.00 reserve. The Treasurer's report is attached. Motion to approve report: Kathy Second: Karen Report approved.
Coin Administrator:
Barbara reported that she has some requests pending additional information from the requestor.
She mentioned that we have an abundance of some coins - 1, 2, 3,6, month and 1 year. She suggested we discuss at the next meeting possibly selling back some of the excess coins to her local intergroup.
Motion to approve the report: Linda. Second: Bill Report approved.
OIAA Intergroup Representative:
Kathy attended the March quarterly assembly. Online virtual international convention Nov 14-16. Theme is unity at home and around the world. Summer convention in Vancouver. Information posted and online, details in episode 9, season 1 podcast. The group has agreed to be more transparent with the financial picture. Motion to approve the report: Rachel Second: Linda. Report approved.
Web-Master:
Bill posted the OIAA, Treasurer Report, Minutes, Agenda and Grace's memorial service information. He fixed the broken links on the drive pages and website.
He removed twice-copied section of the Thursday script. He removed disciplinary files from the drive. Our code of conduct is that if something is broken you fix it. Al shared that he removed 2 step authentication for sign on.
Bill also removed names from the chat host guide - the positions will be posted, copy the positions to the chat and then fill in the names for that night. If anyone accidentally removes any section from the chat text hit undo and it will come back. If you cannot undo it, notify Bill as soon as possible so he can correct. Motion to approve report: Barb & Leroy Second Lauren-Marie. Report approved.
Service Coordinator:
Leroy reported that the rosters are filling quickly. We filled the remaining chair openings for June. Motion to approve: Linda Second: Rachel Report approved.
New Business:
Proposal #1 Prior to reading the announcement it was brought up that this proposal was not actually a proposal. It was communication shared to and amongst the trusted servants. It was clarified that a proposal is only a proposal if it is officially submitted to the secretary via email as a proposal prior to midnight of the Friday immediately preceding the business meeting. It was also noted that scripts should not be changed without formal proposal and vote at business meeting. We need to keep our rules and stick to them.
Proposal #2 Proposal is: Script Change: timer - listen for small beep and watch the screen of the person who is timer that day.Leroy There was a great deal of discussion around this amendment including that people in a service position for the meeting have their name and position posted, Barb made a motion that the position be listed first and then the name. Rachel said this is not connected and should be a separate proposal. Lauren-Marie agreed. No second.
Linda proposed an amendment to Leroy's proposal: Change the script to read "watch the timekeeper's screen & at the end of your time you will hear a beep". This does not mean that you need to abruptly end your share; just please wrap it up so that the next person can share.
Second: Leroy A formal poll was used for voting. 100% of 91% of attendees in favor. Proposal approved as amended.
Proposal#3 The purpose of this proposal is to request that Leroy M, our BBS Service Co-ordinator who graciously opens up the meeting room daily as part of his service to the group, also open up one Break-Out Room at that time. This room will be an additional Fellowship room for members to gather in, separate from the main room, before or after the meeting. This is to include newcomers who may have questions or want to talk in a smaller setting. Your consideration is appreciated. Kathy G
There was discussion around this re: would this room be open during the meeting. Kathy amended the proposal to say that the fellowship room will be closed during the meeting. Second: Karen Amended. proposal discussion : would it be a parking lot? what is the purpose - Al said this is not relevant to the proposal. We already have breakout rooms - explanation that to go to these you have to leave the meeting and log into the breakout room, with this new fellowship room you would not have to do that. A formal poll was used for voting. 80% yes 10% no 10% abstain. The motion was approved as amended.
Additional discussions: If Leroy is not present to open the fellowship room one of the tech hosts will do so. Re: timer and the "beep" Leroy will include in the training that the timer should use the beep sound and not any of the annoying music. This will also be added to the written instructions for the timer.
New Business:
Rachel had submitted a proposal that was left of the agenda in error. She graciously agreed to have it added to next months agenda.
Al closed the meeting with a moment of silence followed by the we version of the Serenity Prayer.
The meeting was adjourned at 9:30 PM Eastern.
Respectfully submitted,
laura P, Secretary
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